Archiving Containers in SchoolsBuddy

As an SchoolsBuddy admin, you have access to the Activities & Clubs tab (this may be labelled differently due to your School's preferences). In this tab all your School's Containers created will be listed regardless of sign up/event dates.
Once all events in a container have taken place, you then have the option of archiving the Container.  Archiving the Container will not only archive the container but it will also archive the groups inside that Container, which makes the site tidier for admin, teachers, and parents.

PLEASE NOTE: Containers can only be archived once the events in that Container have finished.

Steps to Archive a Container

1. Click the 'Activities & Clubs' tab (this may be labeled differently due to your Schools preferences)

   

2. Select the container types on the left hand side menu(this may be labeled differently due to your School's preferences).
3. Find the Container you wish to archive and select the blue 'Manage' tab on the right-hand side.

   

4. Click the 'Archive/Unarchive' tab which is the last tab on the right side located on the Container tab bar.

   

5. When selected, a list of the Groups that were active inside the Container will be listed. An example of this is shown in the image below.

   

6. If you wish to Archive only a select few groups and not every group inside the Container, you can do this by unticking the tick box on the right side of the listed groups. All the groups will be ticked by default.
7. Once the correct groups have been selected, click the red 'Confirm Archive' tab.

   

8. To confirm the archive, click the 'Confirm' tab in the pop-up window.

   

9. The Container status will then be set to Archived and this will be displayed within the Activities Signup Admin tab (this may be labeled differently due to your school preferences). If you wish to search for this container after archiving, you will need to select the 'Archive' filter in the group's tab
10. The groups inside that container will also be archived. If you wish to search for them in Reception>Groups tab after archiving, you will need to select the 'Archive' filter in the group's tab | Reception/Registers.
11. The archived groups will be displayed with a red filing cabinet next to the group name. An example of this is shown in the image below.

    

Archiving the Container if groups have already been archived separately

1. If all the groups within a container have already been archived via Reception > Groups > Edit (see here for steps), then these groups will have to be re-activated, so the container can be archived.
2. Follow steps 1 to 3 above for Archiving the Container.
3. Unclick on the 'Archive All' button
4. Click the 'Confirm Archive/Unarchive'

   

5. Click 'Confirm' in the pop up box, and then 'OK' in the next pop up box.

   

6. Now click the 'Archive All' button, then 'Confirm Archive/Unarchive'
7. Click 'Confirm' in the pop up box, and then 'OK' in the next pop up box.
8. The Container status will then be set to Archived and this will be displayed within the Activities Signup Admin tab (this may be labelled differently due to your Schools preferences)