Clone container is a quick way to set up your activities for next term, using the groups and events you created for this term. This can be used for Wraparound Care, School Trips, Holiday Camps, Tickets and more.
The feature works in the same way for each activity type. Please watch the video below (runtime approximately 7 minutes) or read this article.
Please note that we are in the process of updating all of our user videos so the latest user interface may not be reflected in the video.
Here's an example of a school with Wraparound care clubs that will be run again next term. Looking at their original, published events for Stay & Play Club, you can see they have a lot of different options - Individual sessions with different time lengths and costs, a standard group and a discounted group for staff children as well as block bookings for each day of the week e.g. Mondays. Setting all of this up again would be time consuming, but with Clone container it will take just a few clicks.
- Start in the Activities & Clubs module. Select the Wraparound Care section (1) (if your school does not have this section, please select Instant Book - you can request a separate Wraparound Care section by raising a support ticket). Find the original container and click the Clone (2) button.
- A pop up window appears and is auto-populated with default information. Check and amend the details, taking care to differentiate using the Sign Up Title (overall container name) and the Group Title Suffix - both of these will help you to easily identify and manage groups in SchoolsBuddy and in reports. (N.B. The Group Title Suffix should be preceded by a space, or other punctuation).
- Set the Activities Start and End Dates for the overall duration of the term's activities. The Default Start and End Times will have copied from your previous container so probably don't need to be changed; these are the most common start and end times if you have different length sessions.
- Set the Sign Up Opens & Closes dates for the dates and times you would like bookings to be open from and until. We recommend making the Sign Up Opens date a date in the future so that you can check over your container before it becomes visible to parents.
- Click Clone. A confirmation message appears. Click OK to see the new container and groups beneath.
- If you would like to make any changes to your container you can edit the details under Groups (availability, lead staff organiser etc.) or Create Events (prices, times etc.). If not, skip straight to the Block Dates tab and check the block dates have been set for your organisation. Click here to see how to add or change your organisation's block dates.
- Lastly, click on on Publish Events to review and confirm everything that has been copied across. You can see the number of events to be published (1). You can choose to publish all the events on the page or only select some to be published (2). Once you have made the selections you are ready to publish.
- At the bottom of the page check the box and click Publish. Then confirm once more by pressing Publish in the pop up warning message.
- Wait a few minutes while events are generated, then you will be able to check these under View events/Bookings.