Creating a Sport Fixture that requires Parent Consent

This article explains the process of creating a sports fixture that requires parental consent and how to further select players from those who have provided consent (if applicable).

Part 1: Creating the Event

1. Click the Sports Portal tab, and click on Add Event.
   
   
2. Select a type of Event, and click Next.
3. Select one of the two communication options at the bottom.
   • Consent with auto selection: Students will be added to the registers once consent is given.
   • Consent with manual selection: The staff will further select the players out of the consented students. It is an extra step, but it provides more control for the staff over the event participants.
     
4. Fill in the Event Location, Date, Time, and any information you wish to show in the participants' diary.
5. Define the fee for the event (if applicable)
6. Give the event or the opponent a name
7. Specify the message displayed on the parent consent page. If there is a data form, consent deadline, or place limits to the event, you can also define them here.
   (The portal link and terms & Conditions fields are still in development; please leave them empty for the time being).
   
   
8. Review the event details and Save.  
9. Once saved, the event will appear in the upcoming Fixtures tab of Sports Portal:
   

Part 2: Inviting the students

1. Go to Reception>Registers/Events and change the date range to the event date.
2. Select the event, and the event details will appear on the right-hand side.
3. Click the 'Manage' tab on the event (screenshot above)
4. On this page, you can select the students in the group that you want to invite. If you wish to invite certain students not in this group as guest players, you can click the Add button to add them to the invite list as well.
5. Once the students are selected, click Send at the bottom of the page. The status will change to Awaiting Response for the students, and the Last Invited timestamp will appear in the last column.
   

Part 3: Viewing/Updating Consent Status

1. Select the Consent tab at the top of the page. Here you can see the last consented person, the consent history for each student, and override a student's consent status if needed.
   
   

• If you selected Consent with auto selection as the communication option in Part 1 above, the students' names would show on the register directly once consent is given, there are no further steps required from you.
• If you selected Consent with manual selection, please proceed to Part 4 to view the selection process.

Part 4: Selecting the event participants

1. Go to the Selection tab at the top of the page to view the list of consented students.
2. In the Selected column, choose the students who will participate in the event.

3. Click Confirm Selections to finalize your choices.

The selected students will then appear on the register: