Creating a Sporting Fixture

For help Creating events such as School Trips, please click here.

1. Click the 'Organising' tab in the main menu.

   

2. Click the blue '+Add Event' tab in the top right corner.
3. Click the Practice event type (We recommend this as this Event Type allows you to choose from the full range of communication preference types)

   

4. Select the correct details surrounding the sporting fixture:
   • Communication Preferences:
     • Send Availability/Consent Requests with the manual selection:
       • Request consent from the parents.
       • Parents advise availability and give consent.
       • Manually choose the students attending the event from those who have provided consent.
       • Notify the selected students/parents.
     • Send Availability/Consent Requests with auto selection:
       • Request consent from the parents
       • Students will be automatically added to the register once consent is given.
       • No further selection is required.
     • Notify only (without Availability Requests)
       
       • Use this option for events that do not require a response from the parent/student. For example, a regular training event or assembly.
       • Notify selected students from a group of an event (without requesting consent).
       • This will populate the diaries of the parents and students but will not send an email notification to the parent
     • Auto-notify (without Availability Requests)
       • Use this option for events that do not require a response from the parent/student. For example, a regular training event or assembly.
       • Notify all students in a group for an event (without requesting consent).
       • This will populate the diaries of the parents and students but will not send an email notification to the parent 
   • Parental Consent:
     • if your School is a primary/early years school and pupils have no access to SchoolsBuddy this will be ticked by default. However, if Pupils have access to SchoolsBuddy then you have the option of ticking the parental consent box.
       
       • Box is ticked: will send event invitations to Parent
       • Box is unticked: will send event invitations to Pupils.
   • Fees:
     • If the fixture involves a fee, enter this here. (you do not need to enter the currency symbol, for example £)
   • Details:
     • Events: this can be either a match, cup, tournament, friendly etc (if you need to add a match event type please contact the SchoolsBuddy team)

       

   • Attendees:
     • For who: select the correct group using the drop-down bar
     • Opponent: the fixture opponent can be typed
   • When and where:
     • From: use the date and time picker to select the start date/time
     • To: use the date and time picker to select the end time (must be on same day, if it's a repeating event please see details below)
     • Venue: this can either be a home or away fixture
     • Where: select the location (locations can be added using the green 'add' tab'
   • Meeting at:
     • Venue: select the location
     • Meet Time: select the meeting time
   • Vital Information:
     • Any vital information surrounding the event can be typed in the message box
   • Additional Information:
     • Any additional information surrounding the event can be typed in the message box

5. 

   • Repeats: (not available for 'Game' event type)
     • if the fixture repeats within this section you can determine the frequency of the repeating event
   • Event Organiser:
     • Organiser: select the organiser of the event
6. When the correct details have been entered select the green Save tab.
   
   Now the event has been created, pupils must be sent an invite.
7. To invite pupils, click the Availability/Consent tab under the Pre Event.

   

8. To select all pupils, click the green All box, however, specific pupils can be selected if required. To send the invite, click the green Save/Send button.

   

9. The images below are an example of how the pupil/parent will receive the sporting fixture invite. The pupil/parent clicks on the 'Respond' button to bring up the details and consent screen where they can Decline or Give Consent.

   

10. As parents respond you will be able to see the responses in the 'Availability/ Consent' section. If parents have not responded, they will remain in the 'Maybe' section. You can re-send the invite by toggling 'Invite' and clicking 'Save/Send'.

    

Please note that if you change the location of a Group after events have been created, this will not change the location of those events. This must be completed as well but the location can be bulk changed for all future events at once.

Please read the Editing part of this article for more information about how to do this: Editing, Deleting or Cancelling an event

Further help files for Sporting Fixtures

Selecting a Team/Participants for a Sporting Fixture
Entering Statistics for a Sporting Fixture
Creating a Match Report
Creating Repeating Practice / Training Session Events
Handling Sports Teams Tryouts