Adding Groups to an Active Container in SchoolsBuddy

If you wish to add a group (activity) to Container that is already active, allocations have been made and events have been generated, it will consist of three steps:

1. Adding the Group (activity) to the Container
2. Creating the events for the relevant Group (activity)
3. Adding Pupils to the Group (activity)

Adding the Group (activity) to the Container

1. Click the Activities & Club Admin on the left-hand menu or below your diary if you are on the homepage. (this may be labelled differently due to your School's preferences).

   

2. Select the Preference Based Sign Up type
3. Click Manage on the right-hand side of the container 

   

4. Click the Add tab on the top right corner of the existing groups

   

5. Fill in the following details as follows:
   • Title: Title of the activity
   • Description: Description of the activity
   • Status: This will be set as Active and cannot be changed
   • Days of the week: Select which day of the week the activity will take place
   • Start time & End Time: This will be set to the time listed in the Container creation process, however, it can be changed on this screen
   • Organised by: The teacher organising the activity
   • Location: If the location that you want to set for the activity is not listed, you will need to create the location
   • Add another event linked to this one: This enables you to setup groups/activities that run on multiple days of the week AND ensure that the attendees are the same for all occurrences. Please click here to view more information about this.
   • Allow post allocation join requests: Check this box if you would like parents/students to be able send a join request for this group once events have been generated
   • Hide post allocation join requests once full?: Check this box if, when the group meets the maximum number of places, then students/parents will not be able to submit a join request
   • Number of places: Number of places available in the activity
   • Minimum places: Minimum number of places for the activity
   • For information/Invitation Only - Users can view but not select: Check this box if you would like to pre-select student for a group. Please click here to see more information about this

   

   • Available to: When selected, the pop-up box shown in the image below will appear. Use the search and drop-down bar to determine who the activity will be available to, for example, if Year 4 is selected then only pupils and Parents of Pupils in Year 4 will be able to select the activity. When finished, select the green Continue tab

   

   • Gender: Like the available option selecting a gender will only let males/females see the activity. If it is mixed, then this will be available to everyone
   • Cost: If the activity has a price, type in the details
   • Cost type: This will be either be Free or Chargeable
   • Includes Tax: Check this box if you wish to include tax in the cost
   • Activity: Select which sport or activity
   • Group Code & Billing Code: Your school's finance department my require these to be filled in
   • When the correct details have been entered, click the green Save button.

   

6. The new group will be listed inside the container under the 'Incomplete Groups' section (as there are no events created for this group yet)