If you wish to add a group (activity) to Container that is already active, allocations have been made and events have been generated, it will consist of three steps:
- Adding the Group (activity) to the Container
- Creating the events for the relevant Group (activity)
- Adding Pupils to the Group (activity)
Adding the Group (activity) to the Container
- Click the Activities & Club Admin in the left hand menu (this may be labelled differently due to your School's preferences).
- Click on Preference Based Sign Up(1) as the container type and Manage (2)
- Click the Add tab.
- Fill in the following details as follows:
- Title: Title of the activity
- Description: Description of the activity
- Status: This will be set as Active and cannot be changed
- Days of the week: Select which day of the week the activity will take place
- Start time & End Time: This will be set to the time listed in the Container creation process, however, it can be changed on this screen
- Organised by: The teacher organising the activity
- Location: If the location that you want to set for the activity is not listed, you will need to create the location
- Add another event linked to this one: This enables you to setup groups/activities that run on multiple days of the week AND ensure that the attendees are the same for all occurrences. Please click here to view more information about this.
- Allow post allocation join requests: Check this box if you would like parents/students to be able send a join request for this group once events have been generated
- Hide post allocation join requests once full?: Check this box if, when the group meets the maximum number of places, then students/parents will not be able to submit a join request
- Number of places: Number of places available in the activity
- Minimum places: Minimum number of places for the activity
- For information/Invitation Only - Users can view but not select: Check this box if you would like to pre-select student for a group. Please click here to see more information about this
- Available to: When selected, the pop-up box shown in the image below will appear. Use the search and drop down bar to determine who the activity will be available to, for example, if Year 4 is selected then only pupils and Parents of Pupils in year 4 will be able to select the activity. When finished, select the green Continue tab
- Gender: Like the available option selecting a gender will only let males/females see the activity. If it is mixed, then this will be available to everyone
- Cost: If the activity has a price, type in the details
- Cost type: This will be either be Free or Chargeable
- Includes Tax: Check this box if you wish to include tax in the cost
- Activity: Select which sport or activity
- Group Code & Billing Code: Your school's finance department my require these to be filled in
- When the correct details have been entered, click the green Save button.
- The new group will be listed inside the container.
