Making an Instant Book & Pay Manual Booking in SchoolsBuddy 🎬

Please watch the video or alternatively follow our step by step guide below

Manual Booking

1. Click the 'Activities & Clubs Admin' tab (this may be labelled differently due to your School's preferences)

   

2. Click the blue 'Manage' tab on the correct container.
3. Click the 'Manual Booking' tab.
4. Type the name of the pupil into the search bar, then select the pupil.
5. When selected, the bookable events within the container will be listed.
6. Click the tick box next to the event you wish to manually book for the pupil.
7. When you have selected the correct events, click the blue 'Book' tab located at the top or bottom of the page. You will notice that there is a 15 minute countdown timer - bookings must be made within this time otherwise you will lose the booking and need to start again.
8. When selected, a list of the selected events will be listed.If no fee is associated, click the 'Confirm and Record Fee 0.00' button and proceed to the next step by scrolling down. If the booking involves a fee, you have two options:
   1. Pay using Parent Balance
      If the parents have credits, you can click on the Pay using Parent Balance button and the available balances will appear.
      Click on a 'Credit Balance' or 'Voucher Balance' boxes to make the payment. (available payments are highlighted in a light orange colour) Please note that Voucher Balances can go overdrawn.
      Then click the 'Pay' button
   2. 'Confirm and Record Fee'
      If you click 'Confirm and Record Fee', the fee will be added to the balance of the parent for them to be able to pay off in their account.
      The manual booking has now been completed and the pupil has been booked onto the event.
      
      
      The pupil/parent will also receive a manual booking confirmation email.