Sometimes, you may want to Delete or Cancel future events in bulk in an Active Preference Based Container for a certain date range. This may be due to something such as the school has to be closed for Covid-19 for a week or two, or a member of staff is no longer able to run the activities, for example.
To do this,
- Click on Activities & Clubs Admin (this may be labelled differently for your school)
- Click on Preference Based Sign Up (this may be labelled differently for your school)
- Click on Manage for an Active Container
- Click on Manage Events
- Click on Cancel or Delete Events
- Check the boxes for which you wish to delete or cancel events or click Select All if you wish to delete or cancel all the events for the groups
- When you are happy with your selections, click Next
- In the pop up box, you can set the date range for which you wish to cancel or delete the events. For example, you may only wish to select a week rather than all the dates of the activities
- Check the boxes for the groups
- Click on Cancel Events or Delete Events.
Cancel Events
- A pop up box asking you to confirm that you wish to Cancel the events and how many will be cancelled
- Click Confirm to Cancel the events
- Normally, when you Cancel an event from Reception | Registers, you have the option to send communication to the parents about the cancellation. However, using this bulk deletion, this option is not available and a pop up box will appear advising you about this
- Now, in Reception | Registers, the events will be showing with a red Cancelled notification
Delete Events
- A pop up box asking you to confirm that you wish to Delete the events and how many will be deleted
- Click Confirm to Delete the events
- Now, in Reception | Registers, the events will be showing with a red Deleted notification
To view the deleted events, you will need to
- Click on Filter
- Check the Deleted box
