This article explains how to pre-select students for specific activities before signups open. This is especially useful for managing fixed groups, such as sports squads, to ensure selected students do not book conflicting activities during the same time slot.
Please follow the steps below to pre-select students into an activity before signup opens:
- When creating the Group in your Preference-Based signup, ensure that you tick the box For Information/Invitation only.
- Set the group you wish to select students from as the available group; it could be a Year or a group from the last term.
- When the Group is created, click the Allocate button on the right-hand side of the Group.
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The allocation screen will be displayed and you will need to click the Pre-select button shown below
- A Student selection will open, showing all Students available for the selected Group. You can type in the search bar at the top to narrow your search, filter by Group, or alternatively, scroll down and choose by page. Once you have identified the Students you require, simply click the green
icon to the right of their name to select them or click the add all button. To remove a selection, click the trashcan icon to the right of the selected Student or click the remove all button
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Once selections have been made then click the green Save button.
When a Parent or Student logs in to make their selections, this activity will already be selected for them. They will not be able to amend this choice, and other students won't be able to select this activity as well. You can leave a note that this activity is invitation only. Please contact the activity office if you wish to join.
If you'd like to know how to manually add Student selections, then see the following support article here.