Overseas Trips from a Parent's Perspective

If you create an Overseas Trip or Residential Trip signup using the series of articles here, this is how a parent will experience the process.

Firstly, parents will see a deposit payment container. They will not be able to see a preference selection container until they have paid their deposit.

Once they have paid the deposit, they will be added to the prerequisite group and therefore the main signup will be unlocked where they can make selections. 

Parents will see an explanation of the general signup process as a help guide at the top. Below they will see the trip options and can mark their preferences in order of first choice (1) to last choice (5) or leave as N/A if they do not want to select it.  

Parents will then review and submit to school their choices.  If you have allowed resubmissions they will have the ability to amend their choices during the sign up opens and closes dates.  They will receive a confirmation email when their selections have been sent to school.

After the signup has closed, you can allocate the groups. Once the allocations are confirmed, you can generate events and fees. Parents will receive an email confirmation of the allocation, containing any additional information the school has written when you generate the events.

Additionally, once you generated the fees, parents will see that they have outstanding balance, and can click on Fees to make payment when they log in to SchoolsBuddy. The default view will show any unpaid fees, but they can also click on 'History' to see paid fees, like the deposit payment. Similarly, if you have chosen to use a quick charge for the final instalment and sent an email with it, parents receive an email notification and will see the outstanding balance when they log in to their accounts.

Lastly, because the trips are created with the 'Ignore Day of week' setting, they are defaulted to the first Monday in the activity date period, so parents (and students) will see the trip in their calendar on the Monday.