Attachments and Pictures in Emails

Email Images

To add images to an email you will need to insert them into the email body. They can either be hosted on your own storage (for instance, your School website) or you can upload them from your hard drive. You will not be able to host them in Google drive as this is not a direct host to the image, however you can use URLs copied from Google images.

To insert an image that is hosted: 

1. Right click on the image hosted on your website
2. Copy the Image Address

   

3. Click on the image icon in the toolbar
4. Under the 'General' tab in the Insert/edit Image pop up, paste the copied image address into the 'Source'
5. Name the Image in the 'Image Description'
6. You are also able to change the 'Dimensions.' The lower the number the smaller the image will appear in the message.

   

To insert an image from your hard drive:

1. Click on the image icon in the toolbar
2. Click 'Upload' in the Insert/edit Image pop up
3. Either Browse for an image or drag an image from Windows Explorer for example.

   

4. You can then add the description and change the dimensions

   

Emojis

To insert emojis into the body of the email right-click inside the email body and select Emoji/symbols, from here you will be able to select the emojis or symbols you wish to insert. 

Attachments 

You are able to add multiple attachments to emails as long as they do not exceed 10MB. The formats supported are JPEG, PNG, and PDF.

Embedding files such as a Google Slide/Doc/Sheet

It is possible to embed a file within a message in SchoolsBuddy so that the user can view the document within the message itself. 

1. Open the document in Google Slides/Docs/Sheets
2. Click 'File | Publish to the Web'

   

3. Click 'Embed'
4. Copy the text in the box

   

5. In SchoolsBuddy, click on the 'Messages Icon'
6. Click on 'Send Communication'

   

7. Select recipients, enter title.
8. To embed the document, in the Body box, click the '<>' icon
9. Paste the text in the Source code box
10. Click 'OK'
11. Then click 'Send'

    

The embedded file will appear in the Message within SchoolsBuddy but will not appear in an email for Gmail, Yahoo, etc. Unfortunately, this is beyond SchoolsBuddy's control. This is because of security concerns as most email service providers won't allow iframe content in emails and they automatically block it.

If you wish to embed a document within a message in SchoolsBuddy, we would recommend adding it as an attachment and/or including the link in the message as well so that recipients will be able to view the file.

e.g.

View of the message in SchoolsBuddy

View of the message in Gmail