Web is commonly used when staff take attendance on devices which app is not available or preferred to view registers on a larger screen.
After login, the Home page will show today's Events. Click on the event to see the Register. If you are unable to locate the event, click on My Diary and you will be taken to the diary view where all events shown. You may consider to select applicable Event Types to locate events quickly.
Once register is clicked, it is defaults to Attendance and Detailed view.
- To take attendance, simply take the attendance (Present/ Absent/ Excused/ Late) next to the student's name. Alternatively, click on the shortcut button for marking all present/ absent.
- If you would like to leave attendance notes, please click on
icon.
- If you would like exit a student after the attendance is taken, please switch to Exit view and document the leaving and with whom.
- Notify Parents / Staff of Absentees buttons will become available if a student is marked absent. (Please note, your school may choose to not to see the 'Notify parents of absentees' button if preferred)
When two staff members are taking the register at the same time, if one staff member marks a student with a conflicting status, a Resolve Attendance State button appears which leads to a pop-up box asking the second member who is taking the register to cancel or confirm the attendance status. And the timestamp of when the register was last taken will show on the top of the screen.
While taking attendance, there are a number of filters and features available on the registers.
- Filters to Select Grade, Hide Class, Hide Date of Birth, Sort by Name or Year (The filter button is located at the right upper corner)
- Details contains information about the event, where you may edit, cancel or delete the events.
- Guardians contains parent/ guardians contact details.
- Send Communications can be used to send messages to the group, or cancel the event.
- Medical provides students' medical details (collected from your MIS or custom data forms).
- Tagged Data (optional) shows the information collected from custom data forms. If you would like to collect extra details that would be useful for staff to see please contact SchoolsBuddy to set this up.
- Consent Notes shows any notes added by parents at the time they consented to the event.
- Attendance Notes shows any notes added by staff when taking attendance.
- Previous Event & Next Event shows time, name and location of previous/ next event for the students.
Indicators of the registers status
-
denotes that the register is complete, ALL the students have been marked as one of the options.
-
denotes that at least one student does not have one of the options marked.
-
denotes there is no tick present and the event time has passed, either there are no students assigned to the event or none of the register has yet been taken.