Overseas Trips / Week Without Walls

You can use SchoolsBuddy to manage your entire Week without Walls or overseas trip program. This series of guides will help you understand how to leverage SchoolsBuddy for this purpose and complete some of the steps. However, we recommend booking a training session the first time your school uses SchoolsBuddy for this.

SchoolsBuddy offers three key areas (hyperlinked in blue) to assist with this seven-step process. Depending on your requirements, it may not be necessary to include every step.

1. Create an instant book signup (fee only event) to enable parents to pay a deposit and allow them to make preference selections for the trips. The online payments module is required for this. When parents pay the deposit, the trip selection signup is unlocked, and parents/students can submit their preferred trips in preference order. 
2. Create a preference based signup using a prerequisite requirement of the deposit payment group, which is created automatically in the first step.

3. Open both signups above. Parents/students will only see the trip options signup after they have paid the deposit.

4. After signups have closed, auto-allocate the students to the trips, with the option to manually adjust if required.

5. Following allocation, you can communicate with parents/students using the overall deposit group or the individual trip groups.

6. Each group will have an estimated additional charge on top of the deposit amount. You can use the 'Generate Fees' process to charge students' accounts in one click.

7. Final costings for each group can vary due to flight costs, accommodation changes, and other factors. The final balance due on top of the deposit and further charge per group can be added per group using Quick Charge.