This article is designed to help new users understand the terminology of containers, groups and events within SchoolsBuddy. This will support user's understanding when creating bookable events.
When setting up a new sign up you will begin by creating a container. There are 3 types of containers, which you use will depend on the activities or events you are creating.
- Preference based container
- Instant Book container
- Parent Teacher Conference container
Note: You will only see the containers that the school has purchased.
Once you have created your container, you will add in the groups and then create the events.
A group is a collection of students and tells the system which students can book each activity/event. This could be for an after school activity, subject class or a breakfast club. Groups are create as part of a sign-up.
Groups do not have to be associated with a container and can stand alone. For example, you can create bespoke groups for communication or filtering purposes. Examples include:
- Gifted and Talented
- Staff children
- Those involved in a specific trip, e.g. Skiing Trip
From groups, you can create the events. Every occurrence of an activity, parent teacher appointment or school trip is an event. Each event will automatically create a register ready for students to be booked into. There is one exception to this which is a Fee only event which will not create a register or add the event into calendars/diaries.
A container is where we store the groups and events making it easier to group bookable events into different categories. This could be for School Trips, Activities or Parent Teacher Conferences. Container settings apply to all the groups and events within that container, for example a date range, who will sign-up etc.
The example below shows a Parent View of the containers that are currently open.
Spring Lunchtime Activities 21/22 is my container.
Badminton, Hockey, Rugby etc. are my groups.
Each weekly occurring activity (e.g. 3:30pm- 4:30pm) of these groups is the event.
School Trips 21/22 is my container.
Year 9 School Trips, Year 10 School Trips etc. are my groups.
Year 9 British Museum Trip on 22nd February is the event.
Before/After School Care 2021/22 is my container.
Breakfast Club, AfterSchool Club are my groups.
Each daily session of these clubs are the events.