How to change place limits during or after events have been published

The SchoolsBuddy Team
  • Updated
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Quick answer:

Open the container in Activities & Clubs Admin and change the place limit on the event to add more places after publishing.

If you need to add more student places to an event after they have been published, you are able to do this from inside the container.

Instant book

1. Select the 'Activities, Clubs & Admin' tab (this may be labelled differently due to your School's preferences)

Screenshot: Select the 'Activities, Clubs & Admin' tab (this may be labelled differently due to your School's preferences)
Select the 'Activities, Clubs & Admin' tab (this may be labelled differently due to your School's preferences).

2. Select the container type, in this scenario 'Instant Book' and 'Manage'

Screenshot: Select the container type, in this scenario 'Instant Book' and 'Manage'
Select the container type, in this scenario 'Instant Book' and 'Manage'.

3. Select 'View Events/Bookings' from the menu on the left

Screenshot: Select 'View Events/Bookings' from the menu on the left
Select 'View Events/Bookings' from the menu on the left.

4. Select the event you would like to amend

5. Click 'Details' to the right-hand side

Screenshot: Click 'Details' to the right-hand side
Click 'Details' to the right-hand side.

6. Scroll to 'Number of Places' where you can change the figure to the number of students you wish to be able to attend. 

Screenshot: Scroll to 'Number of Places' where you can change the figure to the number of students you wish to be able
Scroll to 'Number of Places' where you can change the figure to the number of students you wish to be able.

7. Select green 'Save' button 

Screenshot: Select green 'Save' button
Select green 'Save' button.

Preference Based Containers

1. Select 'Activities and Clubs Admin' (this may be labelled differently in your school)

Screenshot: Select 'Activities and Clubs Admin' (this may be labelled differently in your school)
Select 'Activities and Clubs Admin' (this may be labelled differently in your school).

2. Select Preference Based Sign Up (this may be labelled differently in your school) then click 'Manage' on the container you wish to edit

Screenshot: Select Preference Based Sign Up (this may be labelled differently in your school) then click 'Manage' on
Select Preference Based Sign Up (this may be labelled differently in your school) then click 'Manage' on.

3. You will automatically be taken to Groups where you need to click 'Edit' on the group you wish to change. 

Screenshot: You will automatically be taken to Groups where you need to click 'Edit' on the group you wish to change
You will automatically be taken to Groups where you need to click 'Edit' on the group you wish to change.

4. Scroll to the 'Number of Places' field and amend to the required number then select the green 'Save' button

Screenshot: Scroll to the 'Number of Places' field and amend to the required number then select the green 'Save' button
Scroll to the 'Number of Places' field and amend to the required number then select the green 'Save' button.

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