For Online Parent Teacher Conference / Parents' Evening meetings you have the option of using either Online meeting via URL (e.g. Zoom, Microsoft Teams, etc.) or using the Embedded Video Chat which will use embedded video within SchoolsBuddy.
Please note if using an Online meeting via URL, there is no association or communication between the link (e.g. Zoom, Teams etc) and SchoolsBuddy. It would be the responsibility of the staff member to start and end the meeting manually. The automatic timer does not appear as it would when using the Embedded Video Chat.
Please also note that only Super Admins can set-up PTCs. If you need to update the Super Admin users for your school please contact the Support team.
- Click on Settings
- Under the Main Settings tab, click on Online Parents Meetings
- Check either the Online meeting via URL or the Embedded video chat option
- Click Update Online Meeting Preference
Please be aware if you make changes to your default online settings this will affect current and historical PTC containers.
If you wish to use the Online meeting via URL, please follow the steps below to add your teachers' own, virtual meeting room IDs to facilitate easy organisation of Online Parent Teacher Conferences.
You can add a teacher's online meeting ID in their 'User' profile directly.
- Go to Reception>Users page
- Search and click on the staff's profile
- Type the teacher's Meeting ID in the Online Meeting ID field.
- Click Save.
If you add the URL details before parents have booked their appointments, they will be sent the meeting Room ID in their booking confirmation email and it will be displayed in their Diary. If you add the URL after the appointment has been booked, parents will see the URL in their diary.
Tip: You can also use a password protected meeting room by including the password in the teacher's link: https://us04web.zoom.us/j/987654321pwd=Zlh3MW9DS0V1MEREdjBLdVBGOFl0Zz09
Parents and staff will see a clickable link in their Calendar and parents receive the ID in their confirmation email as well.